• Baltimore, MD, USA
  • Salary
  • Full Time
  • OPSProCareers

OPSPro specializes in providing small businesses and government contractors with compliance and operational support to include HR, Payroll, Accounting, Contracting, Invoicing and IT.  This announcement is utilized to establish a deferred inventory of candidates. Your resume will be maintained for 6 months. If you wish to be considered beyond 6 months, you will need to re-apply.  Applicants that are reviewed and deemed qualified for a current open position will be contacted.

The Payroll Specialist is a work from home position. Primary responsibility of this position is to prepare and execute payroll for multiple companies in multiple states. Candidate must have an overall understanding of payroll and post payroll process flows from the point of data capture through gross to net calculation. Processing includes analyzing complex payments, processing non-cash fringe benefits/awards and related gross up, garnishments, tax withholding calculations, calculating workups for over payments, and retroactive pay from a payroll and/or general perspective.


Essential Duties and Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

  • Prepare and execute multiple payrolls with varying pay schedules in multiple states
  • Strive to maintain payroll accuracy and improve efficiency
  • Review data from time-collection systems for accuracy before processing payroll
  • Process employee payroll related changes transmitted from HR, such as benefit changes
  • Prepare and validate content in payroll GL files for entry into company accounting systems and resolve issues when necessary
  • Analyze, identify, and resolve paycheck discrepancies
  • Maintain current knowledge of applicable federal and state wage, hour and tax laws for multiple states
  • Perform banking functions: notify the bank of voids, stop payments, and review notices regarding the inability to direct deposit to employee accounts
  • Act as liaison with payroll vendors to ensure tax filing compliance with local, state, and federal agencies
  • Prepare payroll reports for internal and external audits
  • Process year-end taxable wage adjustments for W-2 processing and reporting
  • Perform other duties and special projects as assigned

Supervision: No direct reports.

Required Skills:

  • 2 - 4 years payroll experience
  • Experience managing multiple clients or complex projects with demonstrated results
  • Experience with iSolved payroll software
  • Advanced Excel skills mandatory
  • Proficient with other MS products (Internet Explorer, Outlook, Word)
  • Must be a quick learner and able to adjust to a fast paced, demanding environment
  • Ability to work under tight deadlines managing multiple priorities
  • Advanced experience and knowledge of payroll software and/or HR Information Systems
  • Understanding of Health and Welfare Benefits Administration including regulatory compliance
  • Good analytical, technical and problem-solving skills and abilities
  • Strong organizational, time management and prioritization abilities
  • Understands and analyzes the impact of changing priorities and balances resources appropriately
  • Ability to deal with sensitive and confidential information
  • Detail oriented
  • Excellent communication skills
  • Demonstrates active listening, critical thinking, sound judgment, and persuasion skills
  • Ability to solve complex problems and deal with a variety of work situations
  • Basic understanding of general accounting
  • Ability to work independently with minimum supervision

Preferred Skills:

  • Experience with ADP, iSolved, Intuit Payroll Services, and Paychex Payroll
  • Experience with HR self-service tools
  • Procas Time & Expense


Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
  • Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
  • Diversity - Demonstrates knowledge of EEO policy; shows respect and sensitivity for cultural differences; promotes a harassment-free environment; builds a diverse workforce.
  • Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.
  • Strategic Thinking - Develops strategies to achieve organizational goals; understands organization's strengths & weaknesses; analyzes market and competition; identifies external threats and opportunities; adapts strategy to changing conditions.
  • Planning/Organizing - Prioritize and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.
  • Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
  • Innovation - Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others' attention.
  • Qualifications - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Language Skills - Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, proposals, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
  • Mathematical Skills - Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
  • Reasoning Ability - Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to question activities and issues in all functional areas and make sound business decisions based on that data.
  • Physical Demands - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function. While performing the duties of this Job, the employee is regularly required to sit, talk, type or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms.
  • Work Environment - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.


OPSPro, LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

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